Cookie Policy
(1) Overview of cookies used
1.1 Consent with Borlabs Cookie
Our website uses Borlabs Cookie Consent technology to obtain your consent to the storage of certain cookies in your browser or to the use of certain technologies and to document this in accordance with data protection law. The provider of this technology is Borlabs – Benjamin A. Bornschein, Rübenkamp 32, 22305 Hamburg (hereinafter referred to as Borlabs).
When you visit our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not passed on to the cookie provider Borlabs.
The following essential cookie is used when using the website:
a) Name: borlabs-cookie
b) Aim and purpose: Borlabs Cookie Consent Technology is used to obtain the legally required consent to the use of cookies. The legal basis for this is Art. 6 (1) lit. c DSGVO. This cookie stores the cookie settings of a user.
c) Retention period: The essential cookie expires automatically after 1 year.
The collected data will be stored until you request us to delete it or until you delete the Borlabs cookie yourself or within the above-mentioned period. Mandatory legal retention periods remain unaffected. Details on the data processing of Borlabs Cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.
1.2 Google Analytics
This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics enables the website operator to analyze the behavior patterns of website visitors. For this purpose, the website operator receives a variety of user data, such as pages viewed, time spent on the page, operating system used and origin of the user. This data is assigned to the respective end device of the user. An assignment to a device ID does not take place.
Google Analytics uses technologies that enable the recognition of the user for the purpose of analyzing user behavior (e.g. cookies or device fingerprinting). The information collected by Google about the use of the website is usually transferred to a Google server in the United States and stored there. The data transfer to the USA takes place on the basis of the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/
The following performance cookies are used when using the website:
a) Designations: _ga, _gat, _gid
b) Aim and purpose: Google Analytics (GA) performance cookies for website analysis. The legal basis is Art. 6 (1) lit. f DSGVO. The operator of this website has a legitimate interest in analyzing user behavior in order to optimize both the online offer and the operator’s advertising activities. If there is a corresponding consent, the processing is carried out exclusively on the basis of Art. 6 (1) a DSGVO and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) as defined by the TTDSG. This consent can be revoked at any time.
c) Retention period: With the new standard feature of Google Analytics 4 (GA4), performance cookies usually expire automatically after 14 months. User or event level data stored by Google in connection with cookies, user identifiers or advertising identifiers (e.g. DoubleClick cookies, Android advertising identifiers) are anonymized or deleted after 2 months. For details, please click on the following link: https://support.google.com/analytics/answer/7667196?hl=en
IP anonymization
We have activated the IP anonymization function on this website. The IP addresses of users are anonymized by Google. This is a new standard feature of Google Analytics 4 (GA4). The automatically activated IP anonymization cannot be deactivated, see https://support.google.com/analytics/answer/9019185?hl=en#zippy=%2Cin-this-article.
Opt-out options
a) Withdrawal of consent
You can revoke your consent to cookies. To do this, you must click on the link “Change cookie settings” in the footer and, if necessary, “Show cookie information”.
b) Browser plugin
You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en
For more information about how Google Analytics handles user data, please see Google’s privacy policy at: https://support.google.com/analytics/answer/6004245?hl=en
Demographic parameters provided by Google Analytics
Insofar as this website uses the “Demographic Characteristics” function of Google Analytics (e.g. age, gender and interests of website visitors), this is done in order to be able to display suitable advertisements within the Google advertising network. The sources of information are Google’s interest-based advertising and visitor data obtained from third-party providers. This data cannot be assigned to a specific person. You can either deactivate this function at any time by making appropriate changes to the advertising settings in your Google account, or you can generally prohibit the collection of your data, as explained in the “Opt-out options” section above.
Data processing agreement
We have concluded a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
1.3 Fonts (local hosting)
Google Fonts are disabled. There is no connection to Google servers. For more information, see https://developers.google.com/fonts/faq and https://policies.google.com/privacy?hl=de.
However, the following fonts “gotham-pro-light” and “gotham-pro-medium” were converted to the file formats: .woff, woff2, .svg, .ttf and .eot, uploaded to the web server and included at the program level so that they are available locally.
(2) Overview of plugins and tools used
2.1 YouTube with enhanced privacy
YouTube videos are embedded on this website. The operator of the pages is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in extended privacy mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they view the video. However, the transmission of data to YouTube partners is not necessarily excluded by the extended data protection mode. For example, YouTube connects to the Google DoubleClick network regardless of whether you watch a video.
As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.
In addition, YouTube may store various cookies on your terminal device after starting a video or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can obtain information about the visitors to this website. This information is used, among other things, to compile video statistics, improve the user experience and prevent fraud attempts.
If necessary, further data processing processes may be triggered after the start of a YouTube video, over which we have no control.
The cookie used in that respect is named NID. The cookie expires within 6 month after use.
YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO. If a corresponding consent has been obtained, the processing is based exclusively on Art. 6 (1) lit. a DSGVO and § 25 (1) TTDSG; the consent can be revoked at any time.
For more information on YouTube’s privacy policy, please see their privacy policy at: https://policies.google.com/privacy?hl=en&gl=en
2.2 X (formerly Twitter)
The functions of the social media platform X (formerly Twitter) are integrated into this website. These functions are provided by the parent company X Corp., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. The branch Twitter International Unlimited Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland, is responsible for the data processing of individuals living outside the United States.
If the social media element has been activated, a direct connection between your device and X’s server will be established. As a result, X (formerly Twitter) will receive information on your visit to this website. While you use X (formerly Twitter) and the “Re-Tweet” or “Repost” function, websites you visit are linked to your X (formerly Twitter) account and disclosed to other users. We must point out, that we, the providers of the website and its pages do not know anything about the content of the data transferred and the use of this information by X (formerly Twitter). For more details, please consult the X (formerly Twitter) Data Privacy Declaration at: https://twitter.com/en/privacy.
The cookie used in that respect is named __widgetsettings, local_storage_support_test. The cookie remains unlimited after use, if its use is not objected to.
If your approval (consent) has been obtained the use of the abovementioned service shall occur on the basis of Art. 6(1)(a) GDPR and § 25 TTDSG (German Telecommunications Act). Such consent may be revoked at any time. If your consent was not obtained, the use of the service will occur on the basis of our legitimate interest in making our information as comprehensively visible as possible on social media.
Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://gdpr.twitter.com/en/controller-to-controller-transfers.html.
You have the option to reset your data protection settings on X (formerly Twitter) under the account settings at https://twitter.com/account/settings.
2.3 Google Maps
This website uses the map service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
To enable the use of the Google Maps functions, your IP address must be stored. This information is usually transferred to a Google server in the USA and archived there. The operator of this website has no influence on the data transfer. If Google Maps is activated, Google has the option of using Google Web Fonts for the uniform display of fonts. When you call up Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.
We use Google Maps to present our online content in an appealing way and to make the places indicated on our website easy to find. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO. If there is a corresponding declaration of consent, the processing of the data is carried out exclusively on the basis of Art. 6 (1) lit. a DSGVO and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) as defined by the TTDSG. This declaration of consent can be revoked at any time.
The data transfer to the USA is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://privacy.google.com/businesses/DSGVOcontrollerterms/ and https://privacy.google.com/businesses/DSGVOcontrollerterms/sccs/
For more information about the handling of user data, please see Google’s privacy policy at: https://policies.google.com/privacy?hl=en
2.4 CleverElements
In the context of the event, CleverElements is used for sending newsletters. The provider is CleverElements GmbH, Prinzessinnenstr. 19-20, 10969 Berlin (Germany).
CleverElements is a service with which, among other things, the sending of newsletters can be organized and analyzed. The data you enter for the purpose of receiving newsletters is stored on CleverElements’ servers in Germany.
Data analysis through CleverElements
With the help of CleverElements, newsletter campaigns can be analyzed. Among other things, we can see whether a newsletter message was opened and which links, if any, were clicked. Thus, it is basically possible to determine whether and which links were clicked particularly often.
CleverElements offers the possibility to subdivide newsletter recipients according to different recipient categories (e.g. place of residence). In this way, the newsletters can be better adapted to the respective target groups. An analysis in this regard by CleverElements can be prevented by unsubscribing from the newsletter. For this purpose, we provide a corresponding link in each newsletter message.
For detailed information about CleverElements features, please refer to the following link: https://cleverelements.com/product
Legal basis
As already stated above under B.(3), the data processing is based on your consent (Art. 6 (1) lit. a DSGVO). You can revoke this consent at any time. The legality of the data processing operations already carried out remains unaffected by the revocation.
Storage duration
The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data that has been stored by us for other purposes remains unaffected by this.
After you have unsubscribed from the newsletter distribution list, your email address will be stored by us or the newsletter service provider in a blacklist, if necessary, to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.
(3) Overview of cookies on the profile and/or registration pages.
On the subpages for registration for the congress, registration for the workshops, submission of abstracts and, if applicable, presentations and, if applicable, hotel bookings (“profile pages”), only so-called session cookies (“session cookies”) are regularly used.
Session cookies are used by a server to store information about activity on our pages so that you, as a user, can simply continue from the point where you last used the pages. Normally, pages have no “memory”. Cookies tell the server which pages to show you, so you don’t have to remember or navigate from the beginning. Cookies are therefore a kind of bookmark within our pages.
The following session cookie is used when using the profile pages:
a) Name: JSESSIONID
b) Aim and purpose: The session cookie identifies you as a visitor between different pages and stores certain properties and settings for displaying teasers and similar offers.
c) Retention period: The session cookie is automatically deleted when you leave the profile pages.